FUNDING

SGA - How to Access Your Money


2.10 The 21-digit Account Number


Your student group, referred to at SGA as a department, is assigned a specific 4 digit department number. You can find your department number here. Although not required, memorization of this department will only help you and our staff in processing your paperwork.


The first part is the entity code (1 digit), which is for USA is always 1.

The second part is the funding source code (4 digits), possible funding codes are:

  • 4100 Membership Fees
  • 4101 Membership Fees Contingency
  • 4105 Central Office Fees
  • 4110 Council Fees
  • 4120 Entertainment Fee
  • 4125 Academic Affairs Fee
  • 4130 Community Service Fee
  • 4135 Student Welfare Fee
  • 4140 USA Programming Fee
  • 4145 USA Community Service Mini Fund Fee
  • 4180 Council Carry-over
  • 4300 University Support
  • 4400 BOD/SIF Programming Income
  • 4500 SFAC Fee Income
  • 4600 Concert Income
  • 4605 Film Income
  • 4610 Other Income
  • 4615 Donations
  • 4620 Special Event Income

The third part is the division code, which possible could be:

  • 100 Campus Events Commission
  • 110 Community Service Commission
  • 120 Cultural Affairs Commission
  • 130 Academic Affairs Commission
  • 140 Facilities
  • 150 Financial Supports
  • 161 General Representatives 1
  • 162 General Representatives 2
  • 163 General Representatives 3
  • 170 Student Welfare Commission
  • 180 External Vice President
  • 190 Internal Vice President
  • 200 President
  • 210 Administrative Overhead
  • 212 Mandatory Fee
  • 220 Officially Recognized Student Organizations
  • 230 Contingency
  • 250 USA Programming Fund
  • 260 USA Community Service Mini Fund
  • 290 The Green Initiative Fund
  • 300 Student Interaction Fund

The fourth part is your department number. See here for the list of departments.

The fifth part is the G/L or General Ledger number, possible G/L numbers are:

  • 6010 Supplies
  • 6020 Postage
  • 6030 Telephones
  • 6110 Graphics
  • 6120 DB Ads
  • 6125 DB News Mg
  • 6127 DB Resolutions
  • 6130 Newsletter
  • 6135 Outside advertising
  • 6140 Photocopying
  • 6210 Travel
  • 6212 Transportation
  • 6213 Retreats/Conf.
  • 6214 Parking
  • 6220 Programming
  • 6310 Facilities
  • 6410 Hospitality
  • 6510 Honorarium
  • 6755 Film Rental
  • The sixth and last part is the event code. This is often 5 zeroes "00000", but if you receive funding through Contingency, your event will be assigned a specific event code.


    Examples of account numbers are:

    1-4120-100-1001-6010-00000

    Notice:

    • - The Division number is 100, so FiCom must approve this req.
    • - The G/L number is Supplies.
    • 1-4400-300-2266-6220-90107

      Notice:

      • - The Division number is 300, and thus this req must be approved by the USA BOD fund director.
      • - The G/L number is 6220, which is programming.
      • - The event number is 90107, which is the Thai Culture Night.

      For help on how to read your account number on the budget report online or given to you from the staff at SGA, check out our account number help here.


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